QDMS

Cruise Document Management 

Quality documentation management system

cruisePAL’s QDMS (Quality Documentation Management System) module is an advanced ship-shore integrated safety management system designed to handle the complexity of document management in the cruise industry. It minimizes administrative workload while ensuring the smooth implementation of HSEQ (Health, Safety, Environmental, and Quality) policies across fleets. This module enhances operational safety and efficiency by offering seamless integration with cruisePAL’s HSEQ safety management system.

Comprehensive Document Control

Seamless Ship-to-Shore Integration

Advanced Revision Control

Customizable Folder Management

Comprehensive Document Control

Links directly with Accounts, Maintenance, and other modules to create a unified, efficient workflow.

Seamless Ship-to-Shore Integration

Facilitates the transfer of files from ship to shore with a built-in document replication feature, resulting in substantial savings associated with data communication.

Advanced Revision Control

Revision control mechanism can be set for efficient workflow for document creation, revision, review, approval, and publishing.

Customizable Folder Management

Configure folder access on a per-role basis, with the additional option to generate a list of all users when required.

Product features

Flexible Document Management Structure

Customizable to adapt to the size and geographical presence of your fleet. Whether managing documents for a small operation or a large multinational cruise company, QDMS offers scalable solutions for all.

Full Support for Document Types

From policies and manuals to safety notes and procedures, QDMS supports all internal and external document types required by HSEQ regulations and operational standards in the cruise industry.

Document Lifecycle Management

Control the complete lifecycle of documents – from creation and revision to review, approval, and archiving. The built-in version control ensures that you are always working with the latest document version, reducing compliance risks.

Ship-to-Shore File Transfer

Efficiently transfer documents between vessels and shore-based offices, ensuring that your crew has the latest policies and procedures on board. This built-in document replication feature helps reduce communication costs and accelerates the sharing of critical information.

Expiry Notifications & Document Mapping

Stay on top of important deadlines and document expiry dates with automated notifications. Map documents to specific vessels and generate status lists to easily track their lifecycle from draft to published or archived.

Frequently asked questions

What types of documents can I manage with QDMS?
QDMS supports a wide variety of document types including policies, procedures, forms, manuals, safety advisory notes, and more, all tailored to meet the needs of the cruise industry.
How does the revision control mechanism work?
You can track document versions from creation to approval, ensuring that you always have access to the most up-to-date version. This system also allows for document comparisons between previous and revised versions.
How can I ensure the right people have access to documents?
QDMS allows you to configure folder access based on user roles, making it easy to manage who can view, edit, or approve specific documents. You can also generate user lists for enhanced transparency.
Will I be notified if documents are approaching their expiry date?
Yes, QDMS provides automated notifications for documents approaching their expiry, such as policies, contracts, and certifications, helping you stay compliant and up to date.